Research Fund Guidelines
1. General
The greatest asset of any organization is its human resources that ensure achievement of the organization's goal and objective. Consequently, organization should prioritize the motivation and development of the human resources to maximize talents, skills and ability which will automatically reflect on the organization's objectives and the performance as well.
The institution should facilitate academic and non-academic staff researchers in getting research and collaboration projects with national and international agencies, donors and universities. The funding recipient (college employee on behalf of the college), who are the main contributors to the project are solely responsible for the scientific conduct of the project, in accordance with the framework/guidelines mentioned in the project document.
The funds approved are to be used exclusively for the purpose stated in the award document. All the expenses required to conduct the project/training/research have to be borne from the project fund itself, or as explicitly mentioned in the agreed contract.
2. Selection of Personnel / Team Formation
The fund recipients are responsible for staff selection, team formation and appointment for the project in accordance with the project requirement and rules & regulation.
3. Scientific Instrumentation Procurement
Unless otherwise stated, the project manager/in charge would be responsible for purchasing the necessary instruments and equipment from the project budget by following college's general financial procedure. All instruments and equipment will remain the property of the college and will be made available for project use for the duration of the research/project.
College will pay the expenses for servicing and repairs that are considered fair wear and tear during the course of normal operation under the co-funding concept. Unless otherwise stated in the project framework, all the taxes applicable while importing/purchasing shall be borne by the college.
4. Travel
Unless otherwise stated, travel expenses like ticket fare, taxi charges, cost of stay and other allowance shall be as per the project framework/guidelines mentioned in the proposal. Local travel expenses for stakeholder meetings and visits required for project objectives shall be arranged by the college upon prior approval. However, overnight stay and other costs shall not be borne by the college unless pre-approved.
College will facilitate the visa process, visa fee, insurance, and other expenses (if not included in the project proposal) required while applying for international visits (conference, meeting, training, workshop). Leave will also be approved for the stated duration in the proposal.
5. Other-claimable Expenses
Salaries / Staff cost
The project/research staff may claim a maximum of 70% of total staff cost mentioned in the project proposal. The remaining 30% will be deposited in the college's research and training fund. Income taxes apply as per rules. If staff cost is not explicitly mentioned, salary/allowance may come from 70% of the overall budget (after equipment/material deduction) with a detailed budget submitted. The fund recipient is responsible for issues arising from this arrangement. The college shall not bear additional expenses.
Infrastructure and Utility
Buildings, furnishings, consumable items, and electricity shall be provided by the college free of charge as far as possible under co-financing concept.
6. Accounting and Auditing
All financial transactions, bills, receipts and documents shall be submitted to the account section of the college during and after project completion. The account section confirms accuracy and ensures proper auditing.
7. Reporting and Knowledge Transfer Obligations
The project team must submit progress reports periodically. Knowledge transfer is essential; therefore, workshops, training, or info sessions reflecting project outcomes must be conducted for students, faculty, and staff. Records of these activities should be maintained and submitted to the college. Expenses for such events shall be arranged by the college upon prior approval.
8. Liability / Copyright
The College reserves the co-partner rights to the research, publication, articles, outcomes and findings. The college also reserves the rights to any future direct and indirect benefits arising from it.